Medical document shredding is an important consideration for any medical facility. Not only does it protect a patient’s private information, but it also keeps you in compliance with all HIPAA OSHA requirements. As with many OSHA requirements, being in full compliance can save you from fines and other punitive actions against your facility.

What You Need to Know about Medical Document Destruction Cost

What Contributes to Document Destruction Cost?

If you run a medical facility that treats patients, it’s almost certain you produce sensitive documents that need to be properly disposed of in order to ensure that information doesn’t get into the wrong hands.

Therefore, you’re probably trying to decide between shredding yourself and hiring a third party to do it for you. While doing it yourself seems like the obvious way to save money, does it actually make sense in terms of your bottom line?

Let’s examine some of the factors that contribute to document shredding price:

  • The equipment to do the actual shredding.
  • Any maintenance required for that machinery.
  • The electricity to run the machine doing the actual shredding.
  • The number of man hours required to do the shredding (each hour of which takes away from time that could be spent on other job duties).

Once all these factors are taken into consideration, it often makes sense—even from a financial perspective—to have another company come in and do your document destruction.

How Much Does Document Destruction Cost?

The numbers are going to vary according to many factors: volume, specific company, geographic location, and more.

As a ballpark figure, though, expect a twenty-eight-gallon bag to cost about $35.

You’ll simply have this bag in your office, and all employees can throw anything sensitive into that receptacle. When it’s full, your waste management company will either haul it away and preform the shredding or do it on-site.

Convenience Factor of Having a Third Party Complete All Document Destruction

In addition to cost, there is also the convenience factor of having another company come in and take care of this. Not only does this mean your employees don’t have to go through the hassle, but it also means you’re having this important facet of your business handled by a company specifically experienced and trained in this particular sector of waste management.

Working with a reputable company will ensure they both know and follow protocol. That includes:

  • Never simply throwing away anything with sensitive information. While it used to be commonplace to just throw some items in the trash, laws and requirements are much stricter about ensuring these items are shredded.
  • Everything must be kept under lock and key. Whether those documents are being stored and awaiting destruction or being transported to a location for shredding, the items can never be unsecured and/or accessible.
  • If a driver ever does leave the truck during the course of a transport, that truck has to be locked. Every time. When the documents arrive at the facility and they’re awaiting shredding, they must go into a locked storage area.

Why a Full-Service Medical Waste Management Company Makes Sense

If you’re already using a full-service medical waste management company for your other waste-related needs, document destruction should be an extremely easy addition. Just ask if document shredding is a service they offer.

If they do, you’re in luck! This means you don’t have to mess with calling a slew of companies and finding competitive prices or trustworthy crews. You’ll already be set.

Key Takeaways

  • Properly destroying documents is an important facet of your medical facility. It keeps patients’ private information secure, and it prevents you from incurring fines for violating HIPAA.
  • Hiring a third-party to perform this task can actually end up being both more convenient and cheaper.

For more information about the importance of shredding documents and the associated cost, please feel free to contact MCF Environmental Services, a full-service waste management Atlanta business.